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Festival of Turf - Exhibitors







Festival of Turf - Q&A for exhibitors

Q: Why exhibit at Festival of Turf?

A: Feeling a bit Zoomed out and craving face-to-face interaction? Festival of Turf is an opportunity to network with likeminded professionals, meet existing and past customers, generate new business leads and to not miss out on meeting key decision makers and prospective buyers from the industry.

Q: What size stand spaces are available to book?

A: There are varying sizes of stands available. The smallest indoor stand size is 4m x 3m and the smallest outside space is 5m x 5m. All stand sizes can be viewed in the exhibition layout and costs section of the contract of exhibition space form. For any bespoke requests, please contact the team on +44 (0) 1347 833 800 / +44 (0) 7704 773 660 or email lauren@bigga.co.uk

Q: How do I book a stand?

A: Contact Lauren to request a booking form:  lauren@bigga.co.uk


Q: When do I need to book a stand by?

A: Stand sales will continue for as long as stand space is available or up to a week before the exhibition start date. Please note stand space will be reserved on a first come, first served basis.

Q: Are there any discounts or early bird offers when booking a stand?


  • Any company that has exhibited at BTME continuously over the last three years (2018, 2019 and 2020) is eligible for a 10% discount.
  • Any company that has exhibited at BTME over the last two years (2019 and 2020) is eligible for a 6% discount
  • Any company that exhibited at BTME 2020 is eligible for a 3% discount.

Please note; discount offer ends 26 February 2021.

Q: How much does it cost to exhibit?

A: That depends on the size of your stand, whether you choose to exhibit indoors or outdoors and whether you choose full shell scheme or space only. Stand space starts from just £59 (plus VAT) per square metre.

Q: Can I pay for my stand in instalments?

A: A deposit invoice of 25% (plus VAT) will be raised on receipt of your ‘contract of exhibition space’ form. An invoice for the 75% (plus VAT) balance will be raised on 1 April 2021. All stand bookings received after 31 March 2021 will be invoiced at full cost.

Q: Can I choose my stand location?

A: Absolutely, all stand space is available on a first come, first served basis and can be reserved on submitting a ‘contract of exhibition space’ form.

Q: What is the difference between shell scheme and space only?

A: Full shell scheme is available for indoor stands only and comprises of carpet, walling and fascia board displaying company name and stand number. For space only, markings on the floor will outline the shape and sizes stand ordered and you can build your own stand within this space.

Q: Can you help should I need a shell scheme for my stand?

A: We work alongside Event Specialists who are a specialist exhibition stand build company who are on hand to offer their expertise and accommodate all of your shell scheme requirements.

You can contact Rachel McGowan-Kemp, Jennie Leonard or Amee McCann directly on 02476 992462 or by email to festival@eventspecialistsltd.com. You can view their offerings and order forms on the 2 downloadable PDF’s on the bottom of this page.

Q: Can I have power sockets fitted on my stand?

A: Yes, power sockets can be supplied to both indoor and outside stand spaces for an additional charge. For full details and to order please refer to the 2 downloadable PDF’s on the bottom of this page.

Q: Is furniture and lighting available for my stand?

A: You are free to bring your own furniture. Alternatively, you can hire furniture and purchase extra lighting which will be installed on your stand during build-up. Full details along with an order form can be found on the 2 downloadable PDF’s on the bottom of this page.

Q: Will there be a demonstration area to showcase my products?

A: The organisers are exploring the feasibility, available space and COVID-19 guidelines for having a demo area at the exhibition. If this is of interest to you, be sure to let the organisers know.

Q: What is the stand build-up and breakdown procedure?

A: Exhibitors will be permitted to build-up their stand on Monday 19 and Tuesday 20 July. Breakdown will begin from 4pm on Thursday 22 July and continue into Friday 23 July at 11am. Should you need to book an arrival slot you will be advised nearer the time.

Q: Where can I view full terms and conditions for exhibiting?

A: When booking, you will receive the ‘contract for exhibition space’ form. You will find full obligations and terms & conditions for the exhibition on pages 2, 3 & 4.


Q: Will there be advertising opportunities to promote our company’s presence at the exhibition?

A: Yes, the organisers will be in touch to make you aware of all sponsorship and online guide opportunities available. You will also have the chance to advertise before and after the event in Greenkeeper International.

Q: Do I need to register my staff who will be working on the stand?

A: Yes, each member of your team will need to register individually and be issued with an exhibitor badge. COVID-19 guidelines may restrict the number of staff members permitted to attend the show - tbc.

Q: Will I need to take out insurance for my stand?

A: Exhibitors will need to consult their insurance company or broker to cover themselves full against all risks at the exhibition.

Q: What happens to my money if COVID-19 forces the exhibition to be cancelled?

A: In the event of the exhibition being cancelled in accordance with UK Government advice and regulations concerning the hosting of exhibitions, no exhibitor will incur a financial penalty and all monies paid to date will be fully refunded.



Venue Information

Exhibition layout and costs
Inside stand (minimum stand size 3m x 4m = 12m sq.)
Full shell: £109+vat per square metre
Space only: £89+vat per square metre
Outside stand (minimum stand size 5m x 5m =25m sq.)
Space only £59+vat per square meter



Download the most recent floorplan using the link below:

Festival of Turf Floor Plan 17-06-21.pdf


Download event order forms below:

Event Specialists Order Form.pdf

Event Specialists Furniture Brochure.pdf



How to book a stand

Contact Lauren Frazer for more information about exhibiting at the Festival of Turf.
Phone: 07704 773 660 


Turf Business advert with link




Visitor enquiries
T: +44 (0) 1347 833 800
Exhibitor enquiries
Lauren Frazer
T: +44 (0) 7704 773 660


Advertising enquiries
Lauren Frazer / Gavin Rees
T: +44 (0) 1347 833 800
Press and marketing enquiries
Karl Hansell
T: +44 (0) 7890 179 807




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