Festival of Turf - Exhibitors

8&9 June 2021

 

Why exhibit?

Each year BIGGA welcomes 4,000 key industry decision makers and influencers from across the world to BTME, the largest turf management exhibition outside of America. We’re replicating that experience at Festival of Turf in a COVID-safe setting, giving you face-to-face access to the key customers who can take your business to the next level. 

Stand Enquiries

Festival of Turf - Q&A for exhibitors

Q: Why exhibit at Festival of Turf?

A: Feeling a bit Zoomed out and craving face-to-face interaction? Festival of Turf is an opportunity to network with likeminded professionals, meet existing and past customers, generate new business leads and to not miss out on meeting key decision makers and prospective buyers from the industry.

Q: What size stand spaces are available to book?

A: There are varying sizes of stands available. The smallest indoor stand size is 4m x 3m and the smallest outside space is 5m x 5m. All stand sizes can be viewed in the exhibition layout and costs section of the contract of exhibition space form. For any bespoke requests, please contact the team on +44 (0) 1347 833 800 / +44 (0) 7704 773 660 or email lauren@bigga.co.uk

Q: How do I book a stand?

A: Download the interactive ‘contract of exhibition space’ and return to the organisers at lauren@bigga.co.uk

Festival of Turf Exhibitor Contract.pdf

 

Q: When do I need to book a stand by?

A: Stand sales will continue for as long as stand space is available or up to a week before the exhibition start date. Please note stand space will be reserved on a first come, first served basis.

Q: Are there any discounts or early bird offers when booking a stand?

A:

  • Any company that has exhibited at BTME continuously over the last three years (2018, 2019 and 2020) is eligible for a 10% discount.
  • Any company that has exhibited at BTME over the last two years (2019 and 2020) is eligible for a 6% discount
  • Any company that exhibited at BTME 2020 is eligible for a 3% discount.

Please note; discount offer ends 26 February 2021.

Q: How much does it cost to exhibit?

A: That depends on the size of your stand, whether you choose to exhibit indoors or outdoors and whether you choose full shell scheme or space only. Stand space starts from just £59 (plus VAT) per square metre.

Q: Can I pay for my stand in instalments?

A: A deposit invoice of 25% (plus VAT) will be raised on receipt of your ‘contract of exhibition space’ form. An invoice for the 75% (plus VAT) balance will be raised on 1 April 2021. All stand bookings received after 31 March 2021 will be invoiced at full cost.

Q: Will there be a demonstration area to showcase my products?

A: The organisers are exploring the feasibility, available space and COVID-19 guidelines for having a demo area at the exhibition. If this is of interest to you, be sure to let the organisers know.

Q: Can I choose my stand location?

A: Absolutely, all stand space is available on a first come, first served basis and can be reserved on submitting a ‘contract of exhibition space’ form.

Q: Can I have power sockets fitted on my stand?

A: Yes, power sockets can be supplied to both indoor and outside stand spaces for a small additional charge. For full details and to order please refer to the exhibitor’s manual.

Q: What is the difference between shell scheme and space only?

A: Full shell scheme is available for indoor stands only and comprises of carpet, walling and fascia board displaying company name and stand number. For space only, markings on the floor will outline the shape and sizes stand ordered and you can build your own stand within this space.

Q: Can you help should I need a shell scheme for my stand?

A: We work alongside a specialist exhibition stand build company who are on hand to offer their expertise and accommodate all of your shell scheme requirements.

Q: Is furniture and lighting available for my stand?

A: You are free to bring your own furniture. Alternatively, for a small additional charge you can order furniture and extra lighting which will be installed on your stand during build-up. Full details along with an order form can be found in the exhibitor’s manual.

Q: What is the stand build-up and breakdown procedure?

A: Exhibitors will be permitted to build-up their stand on Sunday 6 and Monday 7 June and breakdown will begin from 3.30pm on Wednesday 9 June and continue into Thursday 10 June. On receipt of your ‘contract of exhibition space’ form you will be introduced to our operations manager to book your preferred time slots.

Q: Where can I view full terms and conditions for exhibiting?

A: Download the interactive ‘contract for exhibition space’ form. You will find full obligations and terms & conditions for the exhibition on pages 2, 3 & 4.

Festival of Turf Exhibitor Contract.pdf

 

Q: Can I leave my commercial vehicle on site overnight?

A: Overnight parking is available, although space is limited and vehicles are left entirely at your own risk. No visitor may stay on site overnight. A permit for your vehicle will be required, which can be arranged through our operations manager at the point of scheduling your build-up and breakdown time slots.

Q: Is there a forklift and driver onsite?

A: Yes, there is a forklift and driver available for use onsite. Please note that discretionary charges may apply, please check your exhibitor’s manual.

Q: Will there be catering available during build-up?

A: Yes, catering will be available, please check your exhibitor’s manual for more information.

Q: Are there trolleys available to use on site?

A: Yes, trolleys are available for all exhibitors to borrow on a first come, first use basis.

Q: Can I store my empty packing cases?

A: There are no storage facilities available at the venue. If you have packing material that you need to store you will need to plan for this on your stand or in your vehicles.

Q: Will there be advertising opportunities to promote our company’s presence at the exhibition?

A: Yes, the organisers will be in touch to make you aware of all sponsorship and online guide opportunities available. You will also have the chance to advertise before and after the event in Greenkeeper International.

Q: Do I need to register my staff who will be working on the stand?

A: Yes, each member of your team will need to register individually and be issued with an exhibitor badge. COVID-19 guidelines may restrict the number of staff members permitted to attend the show. Full details will be updated in the exhibitor manual.

Q: Will I need to take out insurance for my stand?

A: Exhibitors will need to consult their insurance company or broker to cover themselves full against all risks at the exhibition.

Q: What happens to my money if COVID-19 forces the exhibition to be cancelled?

A: In the event of the exhibition being cancelled in accordance with UK Government advice and regulations concerning the hosting of exhibitions, no exhibitor will incur a financial penalty and all monies paid to date will be fully refunded.

Venue Information

 

 

 

 

 

Exhibition layout and costs
Inside stand (minimum stand size 3m x 4m = 12m sq.)
Full shell: £109+vat per square metre
Space only: £89+vat per square metre

 

Outside stand (minimum stand size 5m x 5m =25m sq.)
Space only £59+vat per square meter
You can download a booking form using the link below,
 

 

You can download the floorplan using the link below,

Festival of Turf Floor Plan

 

Festival of Turf Floorplan

 

 

How to book a stand

Contact Lauren Frazer for more information about exhibiting at the Festival of Turf.
Phone: 07704 773 660 

Notification

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